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Facility Rental Form
Facility Rental Form
Facility Use Application
This Facility Use Application Form is the first important step in receiving approval for your event. Please read through the application carefully and provide the information requested so that Recreation staff can start the approval process for your booking. Applications must be received a minimum of 14 days prior to an event. If you require assistance or have questions about the application, please call 250-498-4985.
• Applications must be completed by a representative with signing authority on behalf of their organization.
• Priority will be given to historical events
Organization Name:
Date Application is Being Made:
*
Month
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Day
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Year
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2019
2018
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2015
2014
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2012
2011
2010
2009
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2007
2006
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2004
2003
2002
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1989
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1987
1986
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1984
1983
1982
1981
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1975
1974
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1971
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1949
1948
1947
1946
1945
1944
1943
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1937
1936
1935
1934
1933
1932
1931
1930
1929
1928
1927
1926
1925
1924
1923
1922
1921
1920
Contact Person:
*
First
Last
Phone:
*
Mailing Address:
*
Street Address
Address Line 2
City
State / Province / Region
ZIP / Postal Code
Afghanistan
Albania
Algeria
American Samoa
Andorra
Angola
Antigua and Barbuda
Argentina
Armenia
Australia
Austria
Azerbaijan
Bahamas
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda
Bhutan
Bolivia
Bosnia and Herzegovina
Botswana
Brazil
Brunei
Bulgaria
Burkina Faso
Burundi
Cambodia
Cameroon
Canada
Cape Verde
Cayman Islands
Central African Republic
Chad
Chile
China
Colombia
Comoros
Congo, Democratic Republic of the
Congo, Republic of the
Costa Rica
Côte d'Ivoire
Croatia
Cuba
Cyprus
Czech Republic
Denmark
Djibouti
Dominica
Dominican Republic
East Timor
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Ethiopia
Faroe Islands
Fiji
Finland
France
French Polynesia
Gabon
Gambia
Georgia
Germany
Ghana
Greece
Greenland
Grenada
Guam
Guatemala
Guinea
Guinea-Bissau
Guyana
Haiti
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Iran
Iraq
Ireland
Israel
Italy
Jamaica
Japan
Jordan
Kazakhstan
Kenya
Kiribati
North Korea
South Korea
Kosovo
Kuwait
Kyrgyzstan
Laos
Latvia
Lebanon
Lesotho
Liberia
Libya
Liechtenstein
Lithuania
Luxembourg
Macedonia
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Mauritania
Mauritius
Mexico
Micronesia
Moldova
Monaco
Mongolia
Montenegro
Morocco
Mozambique
Myanmar
Namibia
Nauru
Nepal
Netherlands
New Zealand
Nicaragua
Niger
Nigeria
Northern Mariana Islands
Norway
Oman
Pakistan
Palau
Palestine, State of
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Poland
Portugal
Puerto Rico
Qatar
Romania
Russia
Rwanda
Saint Kitts and Nevis
Saint Lucia
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Sint Maarten
Slovakia
Slovenia
Solomon Islands
Somalia
South Africa
Spain
Sri Lanka
Sudan
Sudan, South
Suriname
Swaziland
Sweden
Switzerland
Syria
Taiwan
Tajikistan
Tanzania
Thailand
Togo
Tonga
Trinidad and Tobago
Tunisia
Turkey
Turkmenistan
Tuvalu
Uganda
Ukraine
United Arab Emirates
United Kingdom
United States
Uruguay
Uzbekistan
Vanuatu
Vatican City
Venezuela
Vietnam
Virgin Islands, British
Virgin Islands, U.S.
Yemen
Zambia
Zimbabwe
Country
Email:
*
Enter Email
Confirm Email
Event Information:
Please provide a brief description of event: Size, purpose, theme, race. Detailed site plans/map may be required for outdoor events.
Event Date(s):
Month
1
2
3
4
5
6
7
8
9
10
11
12
Day
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Year
2022
2021
2020
2019
2018
2017
2016
2015
2014
2013
2012
2011
2010
2009
2008
2007
2006
2005
2004
2003
2002
2001
2000
1999
1998
1997
1996
1995
1994
1993
1992
1991
1990
1989
1988
1987
1986
1985
1984
1983
1982
1981
1980
1979
1978
1977
1976
1975
1974
1973
1972
1971
1970
1969
1968
1967
1966
1965
1964
1963
1962
1961
1960
1959
1958
1957
1956
1955
1954
1953
1952
1951
1950
1949
1948
1947
1946
1945
1944
1943
1942
1941
1940
1939
1938
1937
1936
1935
1934
1933
1932
1931
1930
1929
1928
1927
1926
1925
1924
1923
1922
1921
1920
Number of Participants:
Number of Spectators:
Type of Event/Organization:
Youth
Adult (Mixed youth/adult at adult rates)
Non-Profit
Local Private
Commercial
Non-Resident
Purpose of Event:
Regular (ongoing) Booking
Meeting
Special Event
Facilities Required
Community Hall:
Full Hall
2/3 Hall
1/3 Hall
Parking Lot
Kitchen
Bar
Oliver Arena:
Ice
Dry Floor
Dressing Rooms
Meeting Room (SOMHA or SOFSC)
Community Park:
Concession
Portion of Park (North End)
Full Park
Ball Diamond 1
Ball Diamond 2
Ball Diamond 3
Ball Diamond 4
Bocce Pit
Lawn Bowling
Meeting Rooms:
Meeting Room 1
Meeting Room 2
Lion's Park:
Park
Skateboard Park
Kinsmen Park:
Park
Parking Lot
Spray Park
Rotary Park:
Beach
Park
Parking Lot
Details About Planned Use
Facility:
Start Date:
Month
1
2
3
4
5
6
7
8
9
10
11
12
Day
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Year
2022
2021
2020
2019
2018
2017
2016
2015
2014
2013
2012
2011
2010
2009
2008
2007
2006
2005
2004
2003
2002
2001
2000
1999
1998
1997
1996
1995
1994
1993
1992
1991
1990
1989
1988
1987
1986
1985
1984
1983
1982
1981
1980
1979
1978
1977
1976
1975
1974
1973
1972
1971
1970
1969
1968
1967
1966
1965
1964
1963
1962
1961
1960
1959
1958
1957
1956
1955
1954
1953
1952
1951
1950
1949
1948
1947
1946
1945
1944
1943
1942
1941
1940
1939
1938
1937
1936
1935
1934
1933
1932
1931
1930
1929
1928
1927
1926
1925
1924
1923
1922
1921
1920
End Date:
MM
DD
YYYY
Set Up Time
:
HH
MM
AM
PM
Take Down Time
:
HH
MM
AM
PM
Facility
Start Date
End Date
Set Up Time
:
HH
MM
AM
PM
Take Down Time
:
HH
MM
AM
PM
Facility
Start Date
End Date
Set Up Time
:
HH
MM
AM
PM
Take Down Time
:
HH
MM
AM
PM
Facility
Start Date
End Date
Set Up Time
:
HH
MM
AM
PM
Take Down Time
:
HH
MM
AM
PM
I Will Be:
* means additional charges may apply
Requiring Exclusive Use?
Requiring Vehicle Access? (At no time are vehicles allowed to be parked or driven under or near a tree)
Requiring Ground Penetration* (As per the rental agreement there is to be absolutely no ground penetration without written permission from Oliver Parks & Recreation)
Placing tents/fencing
Requiring Road Closure (Requires a Road Closure permit from the Town of Oliver and Ministry of Transportation)
Requiring Lights
Requiring Portable Washrooms*
Requiring Power Access (An electrical permit may be required)
Requiring Water Access
Serving Alcohol (Event security plan, special occasion license, RCMP approval and Liquor permit is required)
Requiring extra garbage bins or recycling bins (All garbage/recycling to be removed from site at end of event or clean up charges will apply)
Selling merchandise (Each vendor must hold a business license)
Having food or concession services (A health permit will be required from Interior Health. Each vendor must have a valid food permit and business license)
Having fireworks or candles (Must obtain permit from the Oliver Fire Department minimum 30 days prior to the event)
Having music entertainment* (Use of music and dancing at an event requires licensing through SOCAN)
Charging an entry fee
Requiring catering/bar service*
Requiring Bleachers*
Requiring Picnic Tables (Charges may apply)
Requiring Tables and Chairs
Requiring sprinklers to be turned off
How Many Picnic Tables?
How Many Bleachers?
How Many Tables and Chairs?
What time do you need the sprinklers off (from when to when)?
Agreement
*
I understand that approved activities and corresponding paperwork must be received a minimum of 14 days prior to an event and that failure to provide the appropriate paperwork will result in the cancellation of the booking. I understand that as the Contact Person, my name and phone number will be released to the public by the Oliver Parks & Recreation Society in regard to this application and I hereby consent to this disclosure.
Programs & Activities
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Contact Oliver Recreation:
250-498-4985
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